At CS&S we strive to support the career goals of our core team members within and outside of the organization. To that end, we:
Encourage regular (monthly, at minimum) check-ins between managers and their direct reports to share career goals, support needs and growth accountability;
Schedule quarterly skip-level feedback sessions between upper-level management and employees;
Conduct annual performance reviews between managers and their direct reports;
Provide a budget of $5,000 per 3 years for equipment expenses, detailed in the Equipment Policy;
Provide a budget for employee engagement in professional development opportunities of $1,000-3,000 per year, as determined by the organization’s annual budgeting process.
25 minute 1:1 meetings between employees and their manager’s manager (i.e. “skip-level”) are a quarterly opportunity to share feedback on the support employees receive from their manager as well as updates on personal and/or professional goals. These meetings will be scheduled by CS&S administrative support and will follow a template developed by CS&S HR.
Performance reviews provide an opportunity for employees to reflect on performance and professional growth. This is also a time to give feedback to managers and the organization about success in supporting employees and where improvements can be made. Performance reviews are managed by CS&S HR and include: self-evaluations, 60 minute 1:1 synchronous calls between managers and direct reports, submission of a performance review report form completed collaboratively by employees and managers, and follow-up to provide feedback on the process, update professional biographies and pursue promotion within the organization, if applicable.
All core team members who are full-time employees of CS&S are able to expense professional development resources with a budget of up to $2,000 in the 2023-2024 Fiscal Year via Ramp. Unused funds do not roll-over to the subsequent year.
Professional development expenses must be either:
Aligned with the one or more responsibilities listed in the employee’s active job description within the organization, or;
Aligned with the employee’s stated professional goals within or outside of the organization and may lay outside of their current scope of work.
All professional development expenses over $100 require manager approval prior to purchase, and must follow the CS&S Expense and Credit Card Policies. Transactions in Ramp can only be approved after they are completed. Since these expenses must be approved beforehand, email your manager with the proposed expense and expected cost for approval.
Eligible professional development resources include:
Headshots can be used for professional networking, as well as to accompany employee profiles on the company website.
Purchase of books or journals;
Subscription fees, such as memberships to professional networks or resource libraries;
Travel expenses for job-related program attendance are not counted toward the professional development budget.
Travel expenses for career-related program attendance are counted toward the professional development budget.
Travel expenses incurred for program attendance must follow the company travel expense policy.
The leadership coaching budget is in addition to the employee’s annual professional development budget.
It is not required that all directors and/or people managers seek leadership coaching.
Employees seeking job-related expertise coaching should notify their manager to seek expense approval.
Coaching services that do not fall under the categories of eligible leadership coaching or expertise coaching are counted toward the annual professional development budget.
CS&S HR can provide a list of recommended coaches.
A database for coaching and other professional development resources is scheduled to be available on the company’s Notion page in January 2024.
Professional development expenses not included in the above list and/or exceeding $2,000, may be eligible for approval on a case-by-case basis, at the discretion of CS&S Leadership.
All expenses under this policy should be submitted to Ramp via your [CS&S] Professional Development card limit.
For expenses over $100, or expenses not in line with the eligible expenses, employees must get approval from their manager.
Approved budget variances will be communicated to the Finance team to update the limit reflected in Ramp.
For each expense under this policy, follow the instructions in the Ramp user guide to purchase using Ramp or submit a reimbursement.
All expenses should be submitted towards the [CS&S] Professional Development Spend Program in Ramp.
Your card limit will be used to track the total spending and remaining amount available to spend under this policy.
To purchase directly: Use the [CS&S] Professional Development virtual card.
To use your physical Ramp card: select your virtual card in the transaction or beforehand to spend towards the professional development budget.
To submit a reimbursement: select the Professional Development limit when drafting your reimbursement.
To expense professional development resources over $100, employees must:
Brief description of the resource and its contribution toward your professional development;
If the proposed expense will exceed your annual budget, your manager may need to consult with CS&S Leadership before approving.
Managers must communicate approvals of annual professional development budget exceptions to the Finance team after approval (email [email protected]).
Any variances from the standard annual budget will be reflected in Ramp (for leadership coaching, exceptional budget changes, or other approved variances).
After coaching is approved by the manager, or initiated by the employee for pre-approved coaching, the expected fiscal year cost will be added to the employee’s budget in Ramp.
After approval, the operations team will increase the limit in Ramp for the employee’s professional development limit including the expected fiscal year cost.
Coaching paid via bank transfer will be handled outside of this process.
The manager will inform the Finance team of any approved budget variances to the professional development limit. The total budget for the fiscal year will be increased in Ramp to include the approved costs.
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