New compensation amount
While we do our best to process changes in time for the next payroll cycle, processing is subject to payroll submission deadlines and it can take up to 2 cycles for compensation changes and retro-pay to be processed for US employees.
Note that timelines and restrictions vary for international employees.
Be sure to include any additional terms from the original contract that require updating.
For US employees, check before attempting compensation changes for the previous calendar year. Compensation changes requested retroactively for a previous calendar year (i.e. a change requested in January for an effective date in December) are subject to a 15% tax liability and require a W2C to be issued. Timelines and restrictions vary for international employees.
Before discussing backdating of compensation changes 2 months or more with employees , request pre-approval from CS&S.
If applicable, note any changes to weekly hours, job title, job responsibilities and/or funding allocation.
Compensation changes for executive level/top tier project director positions require documentation of approval from your advisory board.
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