Invest in Open Infrastructure (IOI) is seeking a Project Manager to join a growing team working to increase adoption, investment in, and the sustainability of open infrastructure in research and scholarship. This role is crucial in ensuring that IOI can efficiently and effectively deliver on its grants and contract work to advance our mission.
You will be responsible for shepherding IOI’s diverse portfolio of programs and projects from inception to completion, by providing project, task, and knowledge management and assisting with program administration and operations.
You should have experience with managing multiple, diverse projects with multiple groups of stakeholders and deadlines. You should also have familiarity with project management tools and techniques and be comfortable with working both with the big picture and fine details, and with independent and collaborative work.
You will report to the Product Lead and work closely with the Executive Director and the Leadership team. Despite being a distributed team, we expect you to be highly collaborative and a valuable participant in our weekly team meetings, providing updates and offering input to the full range of IOI’s work.
Key responsibilities
Translate new contracts and grants into specific tasks and checkpoints, and assign and delegate tasks in collaboration with the Leadership team members.
Develop and drive processes and tools to keep track of contract and grant deliverables.
Coordinate the team to make sure project goals, requirements, deadlines, and schedules are on track utilizing project management software.
Prepare updates and status reports to funders and clients, by gathering, analyzing, and summarizing the relevant information, together with the Research, Business Development and Partnerships, and Product Leads as needed.
Facilitate communication between IOI and external project partners, including establishing and ensuring effective project communication and content management plans and systems, arranging regular project meetings, and coordinating communications around project administrative issues.
Run and manage team-wide meetings, including but not limited to managing and updating the agenda, notes, and action items.
As this is a new position, this job description cannot be exhaustive. Additional tasks will be broadly in line with the key responsibilities, and all changes will be collaboratively defined as part of regular performance review opportunities.
Necessary Skills and Experience
Highly organised with the ability to document actions and processes, translate objectives into specific tasks, and prioritise and assign/delegate tasks.
Experience with Asana or similar project management tool.
Good attention to detail with an eye for the big picture.
A good communicator with effective stakeholder management skills.
Experience with coordinating a global, multicultural, and distributed team.
Ability to work independently with a high degree of autonomy and accountability.
Ability to learn high-level complex concepts quickly.
Dedicated to open, trusting, and collaborative work; and understanding the importance of communication for that kind of work environment.
A commitment to helping a small non-profit organization establish itself and scale to meet operational challenges in pursuit of ambitious strategic goals.
You’ll be prioritized if you can also demonstrate
Confidence using AirTable
Ability to establish processes for facilitating multi-stakeholder collaboration
Work Location & Environment
We strive at IOI to ensure our work balances being trustworthy and evidence-based with a design that makes the topics we care about actionable, approachable, reusable, memorable, and understandable.
We are committed to openness and transparency, and aim to share our process, findings, and work in formats that enable participation and reuse. Transparency and access are two critical components of the healthy, inclusive ecosystem we are building towards, and we aim to reflect that in our work.
We believe in iterative development, and are committed to soliciting and incorporating feedback into our work products and process.
We aim to foster a healthier, more equitable and inclusive research ecosystem. This underlies all of our work as a team, with the community, and in how we approach this work.
We’re a highly collaborative, fully remote team that believes in empowering others, learning together, and (respectfully) challenging our own assumptions to better serve the communities we care about. We value honest and transparent communications in our work together and actively cultivate a team culture of learning and iteration.
A stipend of up to $3,000 USD is provided to support equipment costs and home office needs for employees. Project staff work across a variety of time zones, with project leadership based in New York, USA. Candidates should be available 3+ hours / day to allow for effective communication, connection, and collaboration. Benefits include medical, dental, vision, life insurance, 401k with 4% employer match for US employees.
Additional details:
This is a grant-funded position.
CS&S is the fiscal sponsor and organizational home of IOI. CS&S offers employee benefits through TriNet for US-based employees, including health insurance and retirement.
International applicants will be considered for a contract position.
Candidates should already be able to work legally where they are based, we can not offer visa support for this position at this time.
IOI is a fully remote organization, with project leadership based in US Eastern Standard time. Candidates should be available 3+ hours / day with project leadership.
Application Process
Please follow this link to apply. At the link you will be prompted to upload a single pdf document containing a cover letter and resume. You will also be asked to provide short answers to three screening questions about why you're interested in the role.
Applications will be reviewed on a rolling basis until and including October 20, 2023. We are looking to hire for this role ASAP, so please share this opportunity and don’t hesitate to apply.
About IOI
Invest in Open Infrastructure (IOI) was launched to create a strategic, global body dedicated to furthering a network of open, interoperable community-led and -supported infrastructure to advance scholarship, research, and education. We work in concert with institutional funders, decision makers, and philanthropic funders to better understand the decision points, funding and governance models available, and costs associated with maintaining, sustaining, and scaling open infrastructure projects.
IOI is fiscally sponsored by Code for Science and Society
(CS&S). CS&S is an equal opportunity employer committed to
hiring a diverse workforce at all levels of the organization thereby
creating a culture that allows us to better serve our clientele, our
employees and our communities. We value and encourage the contributions
of our colleagues and strive to create an environment where everyone can
reach their full potential and drive outstanding results. All qualified
applicants will receive consideration for employment without regard to
race, national origin, age, sex, religion, disability, sexual
orientation, marital status, veteran status, gender identity or
expression, or any other basis protected by local, state, or federal
law. This policy applies with regard to all aspects of one’s employment,
including hiring, transfer, promotion, compensation, eligibility for
benefits, and termination.
Position Type: Full time with benefits
Salary range: $70,000-$75,000 USD annually with benefits
Location: Remote, with supervisor based on the East Coast, US